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The Board recognizes that building and maintaining its human resources is critical to fulfilling its vision, mission, and value statements. All human resources policies are in accordance with the Act, the Regulations, required relevant legislation, and other statutory requirements.
The Board delegates its authority to the Chief Executive Officer for the management of the Library’s human resources function.
Approval: Evan Legate, 2024. Statutory: Yes.
Conditions of employment for staff whose positions fall within the scope of the Canadian Union of Public Employees (CUPE), including working hours, are detailed in the signed Collective Agreement between the Board and CUPE Local 1169. The Board must ratify any amendments to the collective agreement.
The Board delegates its authority to the Chief Executive Office for the establishment and administration of conditions of employment for staff members covered by The Management and Administrative Support Staff Association (MASSA) and staff members in exempt management positions.
Conditions of employment for the Chief Executive Officer are established separately and administered by the Board.
Approval: Evan Legate, 2024. Statutory: Yes.
The Board will ensure job descriptions exist for all positions at the Library. Job descriptions will include qualifications required.
Job descriptions shall be revised and updated as required to ensure they reflect the work carried out, or when new positions are created.
Job descriptions shall be accessible to all staff.
Approval: Evan Legate, 2024. Statutory: Yes.
The Board believes that effective performance management and recognition programs are vital to creating a culture that supports the delivery of excellent Library service to Calgarians.
The Library’s performance recognition and enhancement program is designed to ensure regular, timely, and focused communication between supervisors and their staff, and shall occur in accordance with the objectives and procedures outlined in relevant Administrative Policies.
The Board maintains a separate performance appraisal program for the Chief Executive Officer and is responsible for conducting the Chief Executive Officer’s annual performance appraisal.
Approval: Evan Legate, 2024. Statutory: Yes.
The Board recognizes the importance of knowledgeable and skilled staff. Within the limits of budget and in accordance with its strategic plan and Administrative Policies, the Library provides consistent formal and informal staff orientation and training, and regular access to work-related learning and development activities.
Financial assistance for these activities is provided within budgetary limits as outlined in the relevant Administrative Policies.
Approval: Evan Legate, 2024. Statutory: Yes.
All unionized Library staff have access to a grievance procedure as outlined in the signed Collective Agreement between the Board and the Canadian Union of Public Employees (CUPE) Local 1169.
In the case of Management and Administrative Support Staff Association (MASSA) staff and Exempt Managers, grievances are referred in writing to the Chief Executive Officer for investigation and resolution.
Approval: Evan Legate, 2024. Statutory: Yes.
The Board acknowledges that volunteer involvement adds to the capacity of the Library and provides volunteers with opportunities for personal growth and contribution to the community. Volunteers play a vital role in enhancing connections between the Library and the community while providing Library staff the freedom to carry out the activities for which they are uniquely qualified, trained, and suited.
Volunteers are required to participate in orientation and training sessions. Activities of Library volunteers are carried out under the general supervision of Library staff, according to their task.
Volunteers are required to comply with all relevant Board Policies, Administrative Policies, and standards of conduct established for volunteers. Performance feedback must be provided on a regular basis and as required.
The Board is grateful for the contributions of volunteers and will support formal recognition opportunities.
Approval: Evan Legate, 2024. Statutory: No.
In order to ensure that the Calgary Public Library can attract, retain, and motivate the calibre of Chief Executive Officer (CEO) critical to the fulfilment of the Library’s mission and strategic plan, the Board will, within the limitations of sound financial stewardship, establish and maintain a base salary range that is competitive with public libraries and the broader public and non-profit sectors and acknowledges the interests of stakeholders. Salary administration will be governed by the established range and will recognize the contribution of the CEO to the achievement of the Library’s business plan and strategic objectives.
The Chief Executive Officer will be eligible to participate in the Library’s Pension and Employee Benefit Plans. Perquisites, appropriate to the position and consistent with market practices, will be as reviewed and approved by the Board from time to time.
Approval: Evan Legate, 2024. Statutory: No.